If an EFT to a students or parents financial account is rejected, or a check to a student or parent is returned, a school may make additional attempts to disburse the funds, provided that those attempts are made not later than 45 days after the EFT was rejected or the check returned. All charges for tuition, fees, and room and board (if contracted with the school) must be considered institutional charges. In-person at Cougar Central, Monday to Friday, 8:00 am - 5:00 pm (cash, checks and The CSU is committed to redirecting a portion of fee revenue to providing eligible students with need-based grants. For a student who does not receive a Direct Loan but receives right to cancel all or a part of a loan or grant; or. Schools that participate in T1 arrangements must ensure that students actively consent to participate in any account offered under that T1 arrangement and that, in obtaining students consent, schools must satisfy the standards presented earlier in this chapter under Schools must provide students a choice, such as informing students of the terms and conditions of each financial account offered. A school must be able to In addition, the Scholarship Office is available to answer your scholarship questions by phone at 1-818-677-4907. CSUSM emails a Billing Warning A financial account is marketed directly if: the school communicates information directly to its students Upcoming Deadlines | Student Financial Services | CSUSM Upcoming Deadlines Summer 2023 Due Dates All tuition and fees for the Summer 2023 term are due Wednesday, May 17, 2023. part of an enrollment agreement, so it is included in the tuition and fees. whether the fees imposed under the T1 arrangement with the information he or she needs to make an informed servicer); have no credit extended or associated with the financial all the funds a student was entitled to, please note that disbursing or redisbursing . confirm that students wish the school to receive, as a direct The course for which the tuition and mandatory fees were assessed or collected was Schools must ensure that students who choose to participate in checks to students is handled by the Student Financial Services office. Both the FAFSA and the Dream Act application can be filed as early as October 1. Section 68120.3 Surviving spouse (until January 1, 2033) or surviving child (until attaining the age of 30) of a deceased California resident who was a licensed physician or licensed nurse employed by or under contract with a health facility regulated and licensed by the State Department of Public Health to provide medical services, or a first responder employed to provide emergency services as described in Section 8562 of the Government Code. The university makes a delayed decision that the student was not eligible to enroll current charges first. servicer. Other Changes or other fee schedules are posted at Check-Out/Circulation & Reserves Desk. canceled by the university. students income, including the value of parent support, does not exceed the maximum household income and asset level for an applicant for a Cal Grant B award). Place information on the total monetary consideration paid or Please contact us any time you have questions Financial aid programs provide support for students to help meet the costs of obtaining a college education. Three or more years of full-time high school coursework, and a total of three or more years of attendance in California elementary schools, California secondary schools, or a combination of both. However, you may not count forgiveness of a charge, such as an FWS students parking fine or library fine, as part of the noncash contribution to the student. More information about education benefits offered by VA is available at the official U.S. government website at http://www.benefits.va.gov/gibill. selection are paid the full amount of their credit balance within For transactions initiated by or on behalf of an institution, EFT includes, from among the transactions covered by 31 CFR 208.2(f ), only Automated Clearing House transactions. a card or tool provided to the student for school purposes, such If the host school is paying the FSA funds, the student must be able to obtain the books and supplies by the seventh day of the start of the payment period of the host school. would be available only if the student had not received a full-time Pell Grant payment There are two ways to disburse FSA funds: by crediting the students from institutional charges if all the following criteria are met: There is no up-front charge for the books, supplies, or equipment for a disbursement after the date they became ineligible. procedures and deadlines by which the student or parent must there is no financial institution or third-party involved in marketing As such, the disbursement (even if correcting an error) must meet all phone numbers to ensure CSUSM can get your refund check delivered to a current address An authorization must include the following: An authorization must explain what FSA funds are covered by credit card used. financial institution in the name of the student. Graduation from a California high school or attainment of the equivalent thereof. It is responsible for confirming student eligibility if the school engages A school may not suggest or require/coerce that all students or all students in a specific group (e.g., students in a final payment period of a program) allow the school to hold a Title IV credit balance for unanticipated expenses that do not currently appear on students accounts. Title IV credit balances; ensure that student options for receiving direct payments are In describing the options under its selection process, a school: must prominently present, as the first option, a financial disbursements are called late disbursements., A student must be considered for a late disbursement (and the parent for a parent PLUS Loan disbursement) if the Department processed a SAR/ISIR with an official EFC before the student became ineligible. No student withdrawing after the 60 percent point in the term will be entitled to a refund of any mandatory fees or nonresident tuition. A school must comply with all of the requirements that apply to Refunds due to financial aid overpayments begin approximately one week prior to the is delayed due to invalid account information, CSUSM will reach out to you as soon Only the student dropping all their Refunds of fees and tuition charges for self-support, special session, and extended education programs or courses at the California State University are governed by a separate policy established by the University, available at: www.csusm.edu/el. A third-party servicer is an individual or a state or a private, for-profit or non-profit organization that contracts with a school to administer any of the schools responsibilities under the FSA programs. A prior-year is any award year or loan period prior to the current one, as applicable. IV credit balance, the school must pay the balance directly to the student Recipients must also meet financial requirements. earned by the university. When these are applied against in the financial account through a surcharge-free national or Please upgrade your browser to improve your experience. A third-party servicer ceases to provide contracted services, goes out 668.165(b), allowing the school to use Title IV funds to pay for Although schools on the HCM and reimbursement payment methods do not receive funds from the Department prior to making disbursements, they must still provide a way for students to get or purchase books and supplies within the mandated time frame. year is either the current loan period or the current award For more information about disbursing funds by payment periods, see Volume 3, Chapter 1. pickup and provides the specific location. However, the school must cease all attempts to disburse the funds and ensure that all unclaimed credit balance funds are returned no later than 240 days after the date it issued the first check. The "Remaining Balance" in your Account Summary will reveal the exact amount you are Students who are not entitled to a refund as described above, may apply for an appeal Date. On a SAR, use the date above the EFC on the first page. Use this disbursement schedule to check for the disbursement dates of the award funds shown on your Award Letter or on your WebAdvisor/Student Self Services. However, a school must not disburse Direct Loan funds to a student on a leave of absence. to a school. A school may hold the check for no longer than 21 days after the date Students who begin the term as a Full-Time student (6.1 or more units) and end up A school that enters into a contract with a servicer to provide debit, demand, or stored-value or prepaid debit cards through which FSA credit balances are paid to students must have a system to ensure compliance with all regulatory time frames, including students having access to any Title IV credit balance within 14 days and to any FWS wages at least once per month. By signing up for eRefund (direct deposit), refunds will automatically be What happens if I don't sign up for eRefund? and housed and serviced in a way that guarantees that Title $1,700 from each of Payment Periods 3 and 4), which is more than her scheduled award of $5,100. **Total does not include non-resident tuition or Graduate Professional Fee. eRefundis Overdue Media Equipment (fee per hour or day based on loan period), Overdue Reserve Item (fee per hour or day based on loan period), Excessive Use Fee Reserve Item (applied at billing). and any remaining credit balance will be remitted. Title IV funds cannot be disbursed to a student or their estate after the student has died, except for FWS funds earned prior to the students death. with the payment period; books, supplies, and other educationally related goods and student for such inadvertently authorized overdraft; the school, third-party servicer, or third-party servicers associated fees for students enrolling at a California State University, are included in, Section 41802 of Title 5, California Code of Regulations. A school that had at least one student with a Title IV credit balance issuing debit cards in conjunction with a participating bank. responsible for ensuring that any personally identifiable information The following guidelines demonstrate how funds are distributed based on a student's enrolled units. Note: Sophomore, etc.). Provides assistance to economically and educationally disadvantaged undergraduates. Student aid awarded and accepted at least one week prior to Registration dates are posted to Student Accounts on the 2nd day of classes. of the semester viaeRefundbe sure to sign up at least two weeks prior to the start of term. debit cards only). Disbursement Policy Financial aid awards are calculated based on the number of units per semester. amount of aid is reduced due to a change in enrollment status. The graduate business professional fee is paid on a per-unit basis in addition to the basic tuition and campus fees for the following graduate business program: Master of Business Administration (M.B.A.). that exceeds the balance may be permitted only for an inadvertently Once bonds are issued, authority to set and adjust student body center fees is governed by provisions of the State University Revenue Bond Act of 1947, including, but not limited to, Education Code sections 90012, 90027, and 90068. A school must notify a student of the amount of funds the student and his or her parent can expect to receive from each FSA program, including FWS, and how and when those funds will be disbursed. example, when FSA loan funds are disbursed to a recipient, the student or If you have not received your award notification, please log into your MyCSUSM portal The latter three are also known as the Freely Associated States. Regulations governing the refund of tuition, including nonresident tuition and mandatory manner keeping with a fiduciary under the Title IV, HEA programs. Loans are available for both undergraduate and graduate students, while work-study is available for undergraduate students only. Current financial aid recipients who are enrolled in summer courses (Check the processed date as described below.). For students enrolled in the standard semester 16 week semesters the Grant Recalculation You should receive your refund within 5 days of disbursement. KTC would apportion $4,500 (450 hours/1,500 hours $15,000) to each of the payment periods in the first Mandatory systemwide tuition is waived for those individuals who qualify for such exemption under the provisions of the California Education Code (see section on fee waivers). in the term for which the fees were assessed and collected. A school may credit a students account with a late disbursement of FSA funds without the students permission for current tuition, fees, and room and board provided by the school (includes up to $200 in prior year charges for tuition, fees and contracted room and board). Typically, no longer than one business day. Financial Aid Disbursements for a term begin 10 days before the first day of class. Therefore, if a student borrower or parent PLUS loan borrower dies after the school has received the loan funds but before the loan is disbursed, the school must return the entire disbursement to the Department. To set up eRefund (direct deposit), an active bank account with routing and account termination of the arrangement by the school based A school offering accounts under T1 arrangements must ensure that: financial accounts and access devices are not marketed, portrayed Please keep in mind that if reporting a late disbursement, it must still meet all of the conditions mentioned earlier including the 180 day deadline. Maintain enrollment in a minimum of six units for most aid programs (five units for However, the school may charge for a The terms and conditions must be reviewed and accepted prior to registration and can be reviewed here. Schools should always use G5 to return Title IV funds. Students should then log in toMyCSUSMto review their Financial Aid Shopping Sheet for a preview of what their potential For an FSEOG, the school must have made the award to the student prior to the date he or she became ineligible. In response to current trends, banks and financial service companies though the Department encourages schools that fall below the Kampfer Technical Center (KTC) is a nonprofit postsecondary school offering a program in storm water Thestudent success feemay be rescinded by a majority vote of the students only after six years have elapsed following the vote to implement the fee. This information must also be included on the website where The order in which these funds were Graduated from a California high school or received a high school equivalent degree (GED). Tier 2 arrangements if, for the three most recently completed award balance of $100 would be created because the total FSA funds credited to the account Because the regulations allow schools up to 240 days to deliver a Title IV Credit Balance to a student who left holds on behalf of the student or the parent; and. the servicer to perform activities or transactions that lead to or support convenient access to Title IV, HEA program funds in part and the current award year. for the student with a processed date after he or she ceased to be eligible. When a school disburses FSA funds to a student by crediting a students account, it may do so only for allowable charges associated with the current payment period (except for the allowances for prior year, late, or retroactive disbursements discussed elsewhere in this chapter). The process to establish and adjust other university-based mandatory fees requires consideration by the university fee advisory committee and a consultation orstudent referendum process as established by California State University Student Fee Policy, Section III, or any successor policy. student or parent as soon as possible but no later than 14 days after: the first day of class of a payment period if the credit balance related expenses (e.g., parking or library fines, the cost of posting Title IV funds to student accounts; calculating a students Title IV 34 CFR 600.2. to show on your credit card account. When using school funds in place of FSA funds, there are two situations where the FSA disbursement is considered to have taken place on the earliest day that the student could have received FSA funds rather than the actual disbursement date. For instance, A school must give a student the opportunity to opt out of having purchases of books and supplies from an institutionally kind of account or how it may be opened (i.e., not direct marketing The California Education Code provides for the following nonresident tuition exemptions as summarized below: Section 68075 - A student who is a member of the Armed Forces of the United States stationed in this state, except a member of the Armed Forces assigned for educational purposes to a state-supported institution of higher education, is entitled to resident classification only for the purpose of determining the amount of tuition and fees. If the FSEOG funds cannot be carried forward to the next award year, the school must return them to the correct The return must be offset by a downward adjustment in the students Direct Loan record in the COD any remaining balance on loan funds by the end of the loan period, and any other remaining Title IV funds by the end of The required fee shall be subject to referendum at any time upon the presentation of a petition to the campus President containing the signatures of 10 percent of the regularly enrolled students at the University. Financial Aid Application Timeline. Published in a January 7, 1999 policy bulletin, these principles are applicable to determining institutional charges. unless the student has successfully completed the loan period; a late disbursement of Direct Loan funds to a first-year, first time borrower who withdraws before the 30th day of the students program of study, unless the school meets the requirements for a waiver based on low default rates (see Volume 2); and. The California Education Code providesfor the waiver of mandatory systemwide tuition fees as summarized below: Military After fees have been settled, any difference is refunded to the student via ACH Direct If a person believes they do not owe all or part of an asserted unpaid obligation, that person may contact the Cashiers Office in Student Financial Services to submit a University Fee Appeal. authorization under 668.165(b). For purposes of the refund policy, mandatory fees are defined as campus-specific loan period, and. (See the section on demonstrating a real and reasonable opportunity in Volume 5, Chapter 1.). payment period, the current year is the current loan period. use current-year funds to satisfy prior-year charges of not more than

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